City Event Checklist and How To

(The above page has been incorporated into the outline below where relevant. It’s still saved here to keep it in its original agenda format. It needs to be updated.)

The Day of Event FLOW

Setup

Day of Event To Do’s

• SEND A REMINDER EMAIL TO RSVP’d ATTENDEES via Eventbrite
• Make sure food has been ordered by 11am
• Food arrives 30 mins before the event starts
• Arrive in plenty of time to handle all your setup tasks below, plus add plenty of extra time for inevitable unforeseen problems and delays
• 30 minutes before doors open do tech check (details below)

Event Schedule

• Hour 1: Food, drink, networking, music, etc…
• Hour 2: The Show
  • 10 mins -  Introduction, sponsors talk
  • 40 mins - 5 startups pitch (99 secs + 4 mins Q&A) and then voting
  • 10 Mins - Winner recognized and talks more, more Q&A
• Hour 3: More Food, drink, networking, music, etc…

Seating

Get your seating set up first as this directly affects available space for your attendees.

Make sure your guests can adequately see and hear the talent on stage.

Food & Beverage

Set up your food and beverage space for easy access from multiple angles.

Anticipate how you will accommodate space and flow for people in queue.