EVENT FLOW - Here’s a one sheet document of what the day of the event should look like

Day of Event To Do’s

Below is a quick list of things to keep in mind and a to do list the day of the event.

• Make sure food has been ordered by 11am by the person in charge of ordering
• Have the food show up 30-15 mins before the event starts
• Arrive 1 hour or 1.5 hours before event starts
• Set up chairs, projector, test mics and any other setup required
• Drinks have been ordered, or the keg is ready, water available
• 30 mins before the established “doors open”, have presenters arrive and test their tech
• IMPORTANT: always test the presenters machines and make sure there’s no tech issues during the event. NO DEAD AIR

Checking in Attendees

Have a person sitting at check-in table at the front door, greeting the attendees and checking them in. This is where you determine if they have paid or not.  Below are the options of how they have correctly registered and paid for the event.  Ask for their name, and check the list of RSVP’d attendees. Below are the actions:

• A) FREE - they show their Founders LIVE profile on their phone
  • Join Founders LIVE immediately, plug in credit card (but 30 days are free)
• B) PAY $10 - If they don’t have Founders LIVE membership they pay $10 for entrance using a card and square dongle.
• NO CASH IS ACCEPTED EVER.

Start of Event Activities

You or an assistant can greet people as they arrive. If possible, have one or two people serve as “greeters” who roam around the room and talk with attendees to make the environment even more comfortable. Also, make sure food is placed in a easy to access area and offer Beer, Wine, soft drinks, and water.

MUSIC IS IMPORTANT, Play music during the event. Music allows people to be more comfortable and is a nice touch. In Seattle we put on light House/techno music which gives an upbeat feel and relieves the room of any anxiousness or awkwardness of quiet, especially early on when most of the attendees have yet to arrive.